A stock sale of materials is the process of selling excess, obsolete, or redundant inventory directly from Sync. In the context of Sync-managed materials—such as fabrics and trims—a stock sale provides a controlled method for clearing surplus items while ensuring accurate tracking, financial transparency, and inventory integrity.


This process is particularly useful when materials are no longer required for production, have been replaced by alternatives, or have accumulated as overstock. By following the correct workflow, businesses can monetize unused resources without disrupting normal manufacturing operations.


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When to Use a Stock Sale

A stock sale is initiated when:

  • Materials are excess to production requirements.

  • Items are redundant due to design changes or discontinued styles.

  • Stock has accumulated beyond forecasted needs.

  • The business wishes to liquidate unused materials to free warehouse space or recover cost.


Core Principles of a Stock Sale



1. Items Must Be Flagged as Available for "Sale”

Before any stock sale can be initiated, the materials must be flagged as available for sale.
This prevents accidental sale of items still required for production and ensures proper visibility to the sales or administrative team.

Marking items as sellable typically includes:

  • Updating material stock Sale flag.

  • Confirming on-hand quantity.

  • Verifying quality and suitability for sale.

Reference article



2. Create the Stock Sale 

Initiate the sale request. This informs the warehouse what items the team must pick from inventory.

The step ensures:

  • The correct batch/lot is selected (if applicable).

  • Quantities match the sale request.

  • The correct selling price is applied to each item

Reference Article


3. Picking the Materials

Once a sales request is initiated, the warehouse team must pick the correct materials from inventory.

The pick step ensures:

  • The correct batch/lot is picked ((if applicable).

  • Quantities match the sale request.

  • The stock is physically removed and prepared for dispatch.

Reference Article


4. Dispatching the Materials

After picking, the next operational step is dispatch.
Dispatching confirms the materials have left the warehouse and are on their way to the customer.

Dispatch:

  • Finalizes the movement of stock.

  • Updates inventory.

  • Links to the financial documentation- non-stock invoice.

Reference Article


5. Creating a Non-Stock Invoice

Unlike standard sales where items originate from finished goods, stock sales of materials use a non-stock invoice.

This is because:

  • The items being sold are raw materials, not finished products.

  • They may not have standard selling prices or item codes used for commercial orders.

The non-stock invoice records:

  • The total sale price.

  • Any additional charges (e.g., handling, packaging, transport).

  • Customer billing details.

This document is essential for ensuring proper financial recognition and audit compliance.

Reference Article


Summary of the Stock Sale Process

  1. Identify excess or redundant materials.

  2. Mark items as “Available for Sale.”

  3. Pick the required quantity from stock.

  4. Dispatch the materials to the customer.

  5. Create a non-stock invoice to record the sale and revenue.