Overview

This flowchart represents the end-to-end lifecycle of Materials/Stock within Sync — from purchase and receipt through to stock management, sales, and dispatch. It also includes key control points such as returns, transfers, adjustments, and stock takes.

The process begins with a Purchase Order (PO) and continues through various modules that ensure accurate tracking of inventory, supplier transactions, and stock movements.

TABLE OF CONTENTS

• Overview
• Procurement
  • 1. Purchase Order (PO)
  • 2. ASN (Advance Shipping Notice)*
  • 3. Booking*
• Receiving & Inspection
  • 4. GRV (Goods Receiving Voucher)
  • 5. Check
  • 6. Put Away
• Inventory Hub
  • 7. Stock
  • 8. Stock Sale
  • 9. Transfer / Transfers In / Transfers Out 
• Internal Demand
  • 10. Requisition
• Fulfillments
  • 11. Pick
  • 12. Despatch
• Corrections
  • 13. RTV (Return to Vendor)
  • 14. Return
  • 15. Adjust Units 
  • 16. Adjust Costs
• Verification
  • 17. Stock Take
• How the Modules Link Together
• Summary

Procurement

1. Purchase Order (PO)

• The process starts with a PO created for ordering materials/stock from a supplier.

• The PO specifies supplier details, item quantities, prices, and delivery expectations.

• Once approved, the supplier confirms delivery timelines.

Leads to: Advance Shipping Notice (ASN) / Booking/ GRV.

2. ASN (Advance Shipping Notice)*

• The supplier issues an ASN to inform that goods have been shipped or are en route.

• This allows the receiving warehouse to prepare for incoming goods.

• Pre capture of expected receipt quantities ahead of physical arrival

Leads to: Booking/ GRV.

3. Booking*

• The logistics team schedules an inbound delivery slot for the shipment.

• The booking ensures receiving resources and space are ready.

Leads to: Goods Receiving Voucher (GRV).

Receiving & Inspection

4. GRV (Goods Receiving Voucher)

• The GRV is created when goods physically arrive.

• It records the received quantities and conditions compared to the PO- brings the stock into Sync

• Discrepancies (over/under delivery or damage) are flagged for review.

Leads to: Check.

5. Check

• Quality control or warehouse staff inspect received items.

• Items are verified for correctness, quantity, and quality.

• If approved, goods are ready for Put Away in the warehouse.

• Updates on-hand stock and makes items available for allocation/picking.

Leads to: Put Away (if accepted) or Return (if rejected).

6. Put Away

• Accepted items are moved from the receiving area to designated warehouse storage locations.

Leads to: Stock.

Inventory Hub

7. Stock

• Represents the central inventory state in Sync.

• From here, goods can move through various downstream processes:

  • Picking & dispatch

  • Returns to vendor (RTV)

  • Internal transfers

  • Stock adjustments

  • Stock take

  • Stock Sales 

This is the hub that connects purchasing, warehousing, and production/manufacturing.

Leads to: Requisition/ Stock Sale.

8. Stock Sale

• Sale of excess or obsolete materials in the warehouse.

Leads to: Non-Stock Invoice

9. Transfer / Transfers In / Transfers Out 

• Represent stock movement between warehouses

• Transfer: Creation of the warehouse transfer instruction specifying what stock needs to move & to where.

• Transfers Out: dispatch stock from source/original warehouse, reduces stock in original warehouse. 

• Transfers In: receive stock into target/ destination warehouse,  increases stock in destination warehouse.

• Ensures accurate multi-location visibility.

Internal Demand

10. Requisition

• Request stock from the warehouse which is required for in house or external production.

• Instruction to the warehouse of what needs to be picked & packaged to send to the CMT

Leads to: Pick.

Fulfillments

11. Pick

• Warehouse team selects and prepares goods for delivery to the Cutter/ CMT/ Outwork provider.

• Items are deducted from available stock (but will still be included in valuation reporting)

Leads to: Despatch.

12. Despatch

• Materials are shipped/ sent to the Cutter/ CMT/ Outwork provider .

• Stock exits Sync & will no longer appear on valuation reporting.

• Stock is now considered as WIP (Work in Progress)- until finished goods are received.

Completes: Return or GRV of Product Stock (Finished Goods)

Corrections

13. RTV (Return to Vendor)

• Damaged or unwanted goods are returned to the supplier.

• RTV's can also assist in correcting over receipting or incorrect receipt errors.

• Reduces stock

14. Return

• Materials/ stock is received back from Cutter/ CMT/ Outwork provider- typically excess stock remaining after production

• Stock is received back into inventory after inspection.

Leads to: Stock.

15. Adjust Units 

• Used for manual unit corrections: Corrects quantity discrepancies found during audits/ stock takes.

Impact: Updates accounting and inventory balances.

16. Adjust Costs

• Used for manual cost corrections: Updates inventory valuation when supplier costs or landed costs change.

Impact: Updates accounting and inventory balances.

Verification

17. Stock Take

• Physical stock count performed periodically.

• Results are compared against system quantities.

• Variances are accounted for by completing unit adjustments to reconcile inventory.

Leads to: Adjust units/ Missing stock

How the Modules Link Together

Summary

This flow demonstrates how Sync connects purchasing, inventory, and picking into a seamless, traceable process:

• POs initiate the flow.

• GRVs and stock checks ensure receipt accuracy.

• Stock becomes the central control point for all movements.

• Requisitions, picks, and dispatches fulfill production needs.

• Returns, transfers, and adjustments maintain accuracy over time.

Together, these modules ensure visibility, accountability, and control across the entire supply chain lifecycle.